General

How will Coupa impact the way Ball works with suppliers?

Once Coupa is deployed at Ball Corporation, we will be requiring all of our suppliers to keep their company information up to date, to acknowledge and manage purchase orders, and to submit invoices electronically through the Coupa Supplier Portal (CSP). Using the CSP is free and easy and will allow you to:

•    Manage your company information
•    View purchase orders
•    Create electronic invoices
•    Check status of invoices

When will Coupa launch at Ball?

The initial deployment of Coupa (for our Corporate operations) will take place in early 2022.  Subsequent deployments will take place in the second half of 2022 and into 2023.  Please see our Latest Update & Upcoming Events page for additional details as they become available.

Who can I contact at Ball to discuss my Coupa enablement further?

Ball has a dedicated team to assist you with the transition as we realize this represents a change for you and our team is focused on making the transition as easy as possible. You can reach our Supplier Enablement Team at supplierenablement@ball.com.

Where can Suppliers go for training and support on Coupa?

Reference and support material will be available on our training resource library page and success.coupa.com.

Where can I find more information on the Coupa Supplier Portal?

Here are some useful links with information on the Coupa Supplier Portal:

https://success.coupa.com/Suppliers/For_Suppliers/Coupa_Supplier_Portal

https://success.coupa.com/Suppliers/For_Suppliers/Coupa_Supplier_Portal/CSP_FAQ

https://supplier.coupa.com/help/

If you need Coupa assistance or support, please reach out to supplier@coupa.com.

Can I continue to transact like I do today after the Coupa go live?

No.  You will not be able to transact as you do today after the Coupa Go-Live.

The Ball Corporation Coupa implementation will take place in waves over the next 2 years.

Once a wave is live on Coupa, new Purchase Orders and associated invoices will flow through Coupa.

There will be a sunset period to close out in-flight POs in the existing system(s).

 

 

 

Coupa Supplier Portal

Where do I sign in to the CSP?
I already have a Coupa Supplier Portal (CSP) account. How do I add Ball?
To add Ball to your Coupa account, send a request to: supplierenablement@ball.com
How can I update my information?

Once you are registered on the Coupa Supplier Portal (CSP), you can log into the CSP at any time to update your profile. To update your CSP public profile navigate to the Profiles tab -> Your Profile. To update your customer specific profile navigate to Profiles -> Information Requests.

Why didn't I receive the email invitation to join Coupa?

Check your spam/junk email folder.

Emails sometimes get flagged as spam or alternatively we may have outdated contact information. Please reach out to supplierenablement@ball.com to confirm updated contact information.

 

PO Management

What is changing about PO submission requirements?

As part of Ball Corporation global initiative to standardize and optimize our systems and processes, we are reinforcing compliance with our PO requirements. Following our policies and processes will allow invoices to be routed efficiently through our systems, resulting in consistent, on-time payments. This means that unless an exemption applies, we will require a PO number on every invoice submitted.

Why is this requirement being implemented?

The PO requirement aims to improve the efficiency of Ball’s Purchase-to-pay process and enable us to improve our ability to pay your invoices on time. It ensures that Ball pays only for goods and services that have been properly authorized and ordered.

Can I check my list of purchase orders in Coupa?

When Ball Corporation issues a purchase order, you will receive a notification in the CSP and via e-mail (if enabled). You will be able to view the purchase order directly in the CSP under the "Orders" section. In the field "Select Customer" you will need to choose Ball Corporation.

What is the purpose of PO acknowledgement by the supplier?

Once a purchase order has been transmitted to you as the supplier, you should let Ball Corporation know that you've received the order and are able to deliver the goods/services as noted on the PO. Acknowledging the PO informs the requester that the order is in the process of being fulfilled.  You can configure the PO Delivery Method through the Coupa Supplier Portal as follows: https://success.coupa.com/Suppliers/For_Suppliers/Coupa_Supplier_Portal/Work_with_the_CSP/Configure_the_PO_Delivery_Method

Invoice Management

How do I create an invoice?

On the main menu, click on the Orders tab. If you are connected to more than one Coupa customer, select their name from the Select Customer dropdown menu. In the PO table that appears, choose the PO you want to invoice, and then click on the yellow coins to create an invoice. For more information, see Coupa Supplier Portal:

https://success.coupa.com/Suppliers/For_Suppliers/Coupa_Supplier_Portal/Work_with_the_CSP/Create_or_Edit_an_Invoice

How can I avoid delayed payments?

Be sure to follow the invoice submission instructions within the Coupa Supplier Portal.

Once an invoice has been approved, what do I need to do next?
Nothing. The invoice will be paid based on the payment terms you agreed to with Ball Corporation.
Where can I find payment information?

You can find the payment information within the CSP in the Invoice tab.

Is it possible to change the quantity from a purchase order when creating an invoice?

Suppliers have an option to partially invoice against a particular purchase order, showing the exact quantity of delivered goods.

Contact Ball

For more information:

email: supplierenablement@ball.com